Infor CloudSuite Higher Education to Workday Student Data Migration

This engagement migrates the core student record from Infor CloudSuite Higher Education (formerly SunGard Banner on Infor infrastructure) into Workday Student, including person records, academic programs, enrollment history, grades, and financial holds.

The primary challenge is reconciling Infor's deeply normalized, ad-hoc extension tables—often carrying decades of custom fields and non-standard codes—with Workday's opinionated, worker-centric data model. Academic calendars, program ownership, and multi-term enrollment sequencing require careful re-hosting to avoid data loss and reporting breaks in student-facing services.

Free reference snippet

Yours to use

A working piece from this integration — no sign-up. The full build handles the edge cases, safeguards, and cutover.

Mapping student core records from Infor CloudSuite HEDU (Banner) to Workday Student:

/* Entity Mapping: Infor (Banner) → Workday Student */


Infor Entity/Table Source Field → Workday Field


SPRIDEN SPRIDEN_PIDM → Student.Workday_ID
SPRIDEN SPRIDEN_SURNAME → Student.Legal_Last_Name
SPRIDEN SPRIDEN_FIRST_NAME → Student.Legal_First_Name
SPRIDEN SPRIDEN_BIRTH_DATE → Student.Birth_Date
SGBSTDN SGBSTDN_TERM_CODE_EFF → Academic_Period.Start_Date
STVMAJR STVMAJR_DESC → Academic_Program.Major



/* Infor extraction: student demographics + active program */
SELECT spr.pidm                         AS source_pidm,
       spr.surname                      AS legal_last_name,
       spr.first_name                   AS legal_first_name,
       spr.birth_date                   AS birth_date,
       spr.sex                          AS gender_code,
       spr.email_address                AS primary_email,
       sgb.sgbstdn_term_code_eff        AS effective_term,
       sgb.sgbstdn_styp_code            AS student_type,
       maj.stvmajr_desc                 AS primary_major_desc
FROM   spriden spr
JOIN   sgbstdn sgb ON spr.pidm = sgb.pidm
JOIN   stvmajr maj ON sgb.majr_code_1 = maj.stvmajr_code
WHERE  spr.entity_ind = 'P'
  AND  spr.change_ind IS NULL
  AND  sgb.sgbstdn_term_code_eff = :migration_term
  AND  sgb.sgbstdn_stst_code = 'AS'  -- Active Student Status;

/* Target Workday Student payload (JSON, via WQL or Studio) */
{
  "Academic_Supplement": {
    "Student": {
      "Student_ID": "HEDU-PIDM-284751",
      "Legal_Last_Name": "Martinez",
      "Legal_First_Name": "Sofia",
      "Birth_Date": "2001-03-12"
    },
    "Academic_Period_Reference": { "Academic_Period_ID": "2025SP" },
    "Academic_Program_Data": {
      "Program": "BS Computer Science",
      "Student_Type": "Undergraduate",
      "Matriculation_Date": "2024-08-26"
    }
  }
}

Infor Entity/Table	Source Field	→	Workday Field
`SPRIDEN`	`SPRIDEN_PIDM`	→	`Student.Workday_ID`
`SPRIDEN`	`SPRIDEN_SURNAME`	→	`Student.Legal_Last_Name`
`SPRIDEN`	`SPRIDEN_FIRST_NAME`	→	`Student.Legal_First_Name`
`SPRIDEN`	`SPRIDEN_BIRTH_DATE`	→	`Student.Birth_Date`
`SGBSTDN`	`SGBSTDN_TERM_CODE_EFF`	→	`Academic_Period.Start_Date`
`STVMAJR`	`STVMAJR_DESC`	→	`Academic_Program.Major`

Implementation pathway

Step by step

How we'd take this from discovery to a production-safe cutover — the phases, the canonical mapping, and the edge cases that bite.

This implementation pathway governs the migration of core student data from Infor CloudSuite Higher Education to Workday Student using a structured ETL workbench. The approach follows a discover–validate–load–reconcile methodology with a controlled cutover window and full reversibility safeguards.

Phases

Discovery and Source Audit. Catalog all source entities in Infor CloudSuite: PS_PERSONAL_DATA, PS_ACAD_PROG, PS_STDNT_CARTERM, PS_STDNT_ENRL, PS_PERSON_NAME, and PS_EMAIL_ADDRESSES. Extract record counts, identify nullable columns, and profile data distributions (enrollment terms, program codes, grade schemes). Confirm Infor extract method: direct DB connection, CSV export via Process Scheduler, or Infor OS API.
Target Schema Mapping. Define Workday Student objects: Student, Academic_Program, Academic_Record, Course_Section_Enrollment, Academic_Grade. Align source attributes to Workday business objects using the ETL workbench mapping canvas. Validate referential integrity: every EMPLID must resolve to a Student_ID; every ACAD_PROG must exist in Academic_Program.
ETL Workbench Development. Build transformation jobs for each entity group. Implement deterministic logic: EMPLID zero-padded to 10 characters maps to Student.Student_ID; PS_PERSONAL_DATA.BIRTHDATE reformat to YYYY-MM-DD for Student.Date_of_Birth. Encode ENRL_STATUS translation table (A→Active, D→Withdrawn, W→Leave of Absence). Wire staging tables between extract and load layers to enable pre-load auditing.
Data Quality Remediation. Run automated rules: flag records with null mandatory fields, duplicate EMPLID values, malformed email addresses, and future-dated enrollments. Route exceptions to a remediation queue; require human sign-off before load. Reject records with unresolved primary-key collisions; insert placeholder rows with STATUS=Pending for orphaned program affiliations.
Validation and UAT. Execute full-load to a non-production Workday tenant. Verify record counts at each stage (extracted → transformed → loaded). Spot-check 50 randomly selected students for name accuracy, program assignment, and term enrollment. Validate grade-history completeness against Infor source reports.
Parallel Run and Reconciliation. Run both systems side-by-side for one academic term. Produce daily reconciliation reports comparing record counts and field-level deltas. Discrepancies exceeding a 0.1% threshold halt the cutover timeline pending root-cause analysis.
Cutover Execution. On the designated cutover date, freeze Infor transactional entry at a defined timestamp. Run a final incremental extract capturing all changes since the last full extract. Apply the final ETL job to Workday. Activate Workday as the system-of-record; deactivate Infor inbound interfaces.
Hypercare and Post-Go-Live Monitoring. Monitor daily for 14 days: validate enrollment registrations, grade postings, and program updates flow correctly. Maintain a rollback snapshot of the Infor database and Workday staging state for 30 days.

Field Mapping

Source Entity.Column	Workday Business Object.Field	Transform Logic	Validation Rule
`PS_PERSONAL_DATA.EMPLID`	`Student.Student_ID`	Zero-pad to 10 characters; strip leading alpha prefix	UNIQUE; NOT NULL; matches `ACAD_PROG.EMPLID`
`PS_PERSON_NAME.FIRST_NAME`	`Student.Legal_First_Name`	Direct map; use `PREFERRED_FIRST_NAME` if populated	MAX 50 chars; no numeric characters
`PS_PERSON_NAME.LAST_NAME`	`Student.Legal_Last_Name`	Direct map; apply suffix normalization (`JR/SR` → stripped)	MAX 50 chars; NOT NULL
`PS_PERSONAL_DATA.BIRTHDATE`	`Student.Date_of_Birth`	Reformat `MM/DD/YYYY` → `YYYY-MM-DD`	NOT FUTURE; NOT NULL; age >= 16
`PS_ACAD_PROG.ACAD_PROG`	`Academic_Program.Program_Code`	Lookup map: `UG→UG-BACH`, `GR→GR-MAST`	Exists in `Academic_Program` reference table
`PS_STDNT_CARTERM.STRM`	`Academic_Period.Academic_Period_ID`	Map term code: `2241→FY2024`, `2244→SP2024`	Active period in Workday tenant
`PS_STDNT_ENRL.ENRL_STATUS`	`Course_Section_Enrollment.Enrollment_Status`	Translate: `A→Enrolled`, `D→Withdrawn`, `X→Cancelled`	NOT NULL; consistent with academic period
`PS_EMAIL_ADDRESSES.EMAIL_ADDR`	`Student.Primary_Email_Address`	Direct map; prefer `TYPE=O` (official) over `TYPE=C` (campus)	Valid RFC 5321 format; NOT NULL after transform

Edge Cases

Name discrepancies. A student may have a different legal name in PS_PERSONAL_DATA than in PS_PERSON_NAME; the ETL must resolve to a single canonical legal name or flag for manual review.
Orphaned program affiliations. Records in PS_ACAD_PROG referencing a PROGRAM_ACTION of DIS (discontinued) that lack a corresponding active enrollment term must be loaded as inactive programs, not rejected.
Duplicate EMPLIDs across institutions. If Infor hosts multiple institutions in one database, EMPLID collisions require prepending INSTITUTION code to the Student_ID.
Multi-term grade history truncation. Workday Academic Record limits retroactive grade entries; courses older than the configured academic record window must be loaded to a historical grades extension object or flagged as out-of-scope.
International address formats. PS_ADDRESSES uses state/province codes that do not map to Workday's country-specific address schemas; enforce country-specific address transformation rules.
Hold/Restriction flags. Infor places enrollment holds in PS_Holds; these must map to Workday's Student_Restriction object with a one-to-many cardinality check, as multiple holds per student are permitted.
Term overlap during parallel run. If a student withdraws and re-enrolls within the same term during the parallel window, the ETL must apply the most recent status deterministically rather than summing enrollments.

Cutover

Initiate the cutover at a scheduled maintenance window with no active registration periods. Lock PS_PERSONAL_DATA, PS_STDNT_ENRL, and PS_STDNT_CARTERM for transactional writes in Infor by enabling database row security or suspending the relevant Process Scheduler jobs. Execute the final incremental extract capturing all ADD_DTTM timestamps greater than the previous full-extract checkpoint. Apply the complete ETL delta job to Workday staging, run the reconciliation compare (extracted vs. loaded counts by entity), and require sign-off from both the data migration lead and the academic records registrar before flipping the system-of-record flag. Maintain the Infor database and Workday staging environment in read-only restore mode for 30 days post-cutover to allow a point-in-time rollback if critical data integrity issues surface. Activate Workday inbound integrations (banner/portal sync, financial aid feeds) only after confirming zero reconciliation gaps on the core student population.

What a full implementation includes

Canonical mapping between Infor CloudSuite Higher Education and Workday Student, to the field level.
The edge cases that corrupt data at cutover — identified, handled, and tested.
Production-safe rollout: reversible, phased, with reconciliation checks.
Handover documentation your team can operate from.